When companies are startups, systems are necessary in order for the business to produce results. As the startup grows, the same system can continue to be used in order for the business to grow and continuously produce results.
In this system, the most important aspect is the employee work schedule. By having an efficient and properly planned work schedule, it will ensure that all employees are fully productive. This will ensure that your employees provide the highest ROI now and continuously as the business grows.
Here are some tips from Tracktime24 that will ensure you build the best employee work schedule possible.
1. Communicate with your employees to find out what they desire:
It is a fact that happier employees are more productive and studies have shown that they are as much as 20% more productive. This can result in a 19% increased task accuracy as well as 37% more sales. So, you should always ensure all of your employees are as happy as possible with the work schedule.
The best way to ensure you have happy employees is to talk and communicate openly with them. You can start by giving them an easy survey. This survey can include questions such as the hours and times they like to work, the persons they enjoy teaming up with etc.
After this survey, you can then set up a meeting so they you can discuss the schedule and be open to suggestions. It is best to record the meeting in order to remember what each person prefers.
2. Create a plan:
After you know all of your staff’s preferences, then you can begin to figure out the plan. The very first step would be to begin a new document that contains the names of each employee and their particular preferences. You should also include extra details such as their particular personality, job, skills etc.
Then, after you have completed this document, you can commence formulating the plan. This includes determining the particular productivity strategy you’re interested in and how it should be implemented on a day to day basis. This plan should include days such as weekends, holidays etc. You should also have a plan for all of your managers and the days and times they need to be present. You should also include the size of each team, how many experienced employees and new employees each team should have etc.
You should be able to have a plan for every single day of the week.
3. Use scheduling software
Next, you should get a quality scheduling software such as Tracktime24 in order to create your plan in it. You can use the software to input all of your employees and manage each employee from the different departments in your company. The software should allow you to use it both on your desktop as well as via a mobile application.
Your employees should also be able to access the app so that each person could look at their personal schedule. The app should also allow them to communicate with you as well.
4. Make sure everyone has access to the work schedule ahead of time:
It is important that you create and make the work schedule available to all of your employees at least 2 weeks before it has to be implemented. This will ensure that each of your employees has sufficient time to ready themselves. Also, if you have any employees that want to go on holiday within this time, they will let you know so that you can adjust the schedule accordingly.
5. Employees should be able to communicate freely but it is important to set rules:
You should ensure that all of your employees can communicate easily via the software or via another tool such as Slack. This would help them to not only communicate with you but also with one another. It is a good idea to allow your staff to communicate with one another via the scheduling tool since this can actually save you some time. For example, if one employee will be absent on a particular day and communicates this with their fellow employees, then those employees will likely find another person to fill in his/her shift without your involvement. This is not only great for you but can improve relationships between your staff.
With that said, you should also have rules so that your employees don’t take advantage of the system or even you.
When it comes to finding replacements for employees who are ready to leave, this can be quite a challenge. As a result, it is important that you have at least one part time back up employee or have a couple of zero contract employees. It is easy to get these type of employees by looking at past interviewees. All you need to do is give them a call and once they aren’t currently employed, you can offer them backup employment.